Marketing/Proposal Coordinator
Who We Are: Voted one of Best Firms to Work For by Zweig Group, WestLAND Group, Inc. (WLG) is an MBE-certified, full-service firm providing civil engineering, geospatial, and land planning services to public and private clients throughout California since 2000. General clients include utility companies, city/county agencies, private land developers, and other contractors. WLG offers mentorship and a friendly, family-oriented environment and is dedicated to finding quality candidates. The firm offers competitive compensation plans and excellent benefits including medical, dental, and vision insurance, health savings and flexible spending account options, PTO (15 days), a 401k plan with a generous company match, and a flexible/hybrid work schedule, where permitted.
- Medical, Dental, and Vision insurance
- Health Savings Account and Flexible Spending Account Options
- Paid Time Off (PTO) and Holiday Pay
- 401k Plan with a Generous Company Match
- Flexible Work Schedule (9/80; Half-day Fridays, etc.)
- Hybrid Telework Schedule
- Support for Continuing Education and training opportunities
The Position: The Marketing/Proposal Coordinator will support the BD/Marketing Department and perform various functions in a fast-paced environment. Successful candidates will possess excellent communication skills, flexibility/adaptability, excellent time management skills, a strong work ethic, and the ability to work within various team environments.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Key Responsibilities:
Marketing
- Create/design marketing collateral, including flyers, sales sheets, ads, banners, presentations, and more
- Assist in creating company social media/video content (social media posts, presentations, website links/updates, etc.)
- Maintain marketing/BD data in company drives and database
- Assist in company BD efforts/meetings, including trade shows, conferences, networking, community, sponsorships, and client/employee appreciation events
Proposals
- Prepare/coordinate company LOIs, SOQs, and proposals
- Set up and maintain proposals folders, attend/coordinate kickoff meetings, and assignments
- Coordinate team and subconsultant documentation needed
- Work with the team on proposal drafts for team review
- Package final proposal and submit
- Prepare interview materials
- Update and maintain proposal/project efforts in the company’s database including links, costs, resumes, project descriptions
Minimum Qualifications:
- 3-5 years of relevant experience
- Bachelor’s degree preferred from an accredited four-year college or university relevant to the industry (Marketing, Journalism, Communications, Business Management, etc.)
- Knowledge of the RFQ/P process
- Proficiency in MS Office Suite, Adobe Creative Cloud programs (Premiere Pro, InDesign, Illustrator, Photoshop), Deltek CRM Vantagepoint software (preferred), and other video production programs.
- Excellent writing, communication, and organization skills
- Ability to multi-task and is comfortable working in a fast-paced, deadline-driven environment
- Self-motivated and able to work independently or as a member of a team
WestLAND Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.