Marketing/Proposal Coordinator
Who We Are: Voted one of the Best Firms to Work For and Hot Firm by Zweig Group for multiple years. WestLAND Group, Inc. (WLG) is a full-service engineering, geospatial, land planning and utility locating firm providing creative and innovative solutions to public and private clients throughout California since 2000. WLG is known as an industry leader and pioneer in the adaption of state-of-the-art technologies combining professionalism, innovation, and a strong commitment to quality service and deliverables.
WLG is dedicated to finding quality candidates and offers a competitive compensation plan and an excellent benefit package which includes the following:
- Medical, Dental, and Vision insurance
- Health Savings Account and Flexible Spending Account Options
- Paid Time Off (PTO) and Holiday Pay
- 401k Plan with a Generous Company Match
- Flexible Work Schedule (9/80; Half-day Fridays, etc.)
- Hybrid Telework Schedule
- Support for Continuing Education and training opportunities
The Position: The Marketing/Proposal Coordinator will support the efforts of the business development/marketing department and perform a variety of functions in a fast-paced environment. Successful candidates will possess excellent communication skills, flexibility/adaptability, time management, a strong work ethic, and the ability to work within various team environments.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Key Responsibilities:
- Coordinate proposal production efforts including:
- Coordinate SOQs, proposals, Go/No Go, and letters of interest.
- Work with Business development and technical personnel to produce professional proposals and implement pursuit win strategies/sales messages.
- Prepare proposal development plan including set up of proposal number and maintain standardized folders for documents.
- Coordinate and attend proposal kickoff meetings and assign duties/timelines.
- Coordinate subconsultants and documentation therein for submittals.
- Write/research non-technical portions of the proposals.
- Work with team on drafts and review teams prior to submittal.
- Package final proposal and send to client.
- Prepare interview materials.
- Coordinate companywide marketing efforts including:
- Company events including trade shows, conferences, networking, community, sponsorships, and assist in client/employee annual events and maintain event calendar.Social media including updating company intranet, company website, LinkedIn, etc.Update marketing collateral and maintain resumes for technical staff.Assist in video production for social media, internal presentations, training, etc.
Minimum Qualifications:
- 3+ years of relevant marketing experience in the A/E/C industry.
- Bachelor’s degree in Marketing or a relevant degree preferred, related marketing experience will be taken into consideration.
- Intermediate knowledge of the RFQ/P process.
- Proficiency in MS Office Suite, Adobe CC Programs (InDesign, Illustrator, Photoshop), Deltek CRM software (preferred), and any relevant video production software(s) skills.
- Excellent writing, communication, and organization skills.
- Ability to multi-task and is comfortable working in a fast-paced, deadline-driven environment.
- Self-motivated and able to work independently or as a member of a team.
WestLAND Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.